Guidelines for annual review of systematic health, safety and environment work (Internal Control)
Approved by the University Director 28.01.2009, last modified October 31st, 2024, archive reference 2008/14884.
1. Objective
The purpose of these guidelines is to ensure that the elements of systematic health, safety and environment work (HSE) at the University of Bergen (UiB) are in compliance with government requirements and internal regulations, to assess whether the activities in the HSE work are in line with UiB’s objectives and identify any potential for improvement, so that measures can be considered and prioritised.
2. Basis
The guidelines form part of UiB’s Regulations (Part 3. Human Resources and HSE) and are based on the Norwegian Regulations relating to Systematic health, safety and environment work in Enterprises (Internal Control Regulations) section 5 no 8.
3. Scope and area of application
These guidelines apply to all units at UiB.
4. Responsibility
Line Manager is responsible for implementing and following up these guidelines.
5. Definitions
Line Manager: University Director, Dean/Faculty/Division Director and Head of department/section, or equivalent with overall HSE responsibility at the unit.
Unit: Faculty, division, section, department and centre at UiB.
Safety Delegate: The University’s Chief Safety Delegate, Chief Safety Delegates and Safety Delegates
Annual report – Health, safety and the environment (HSE): Reports of HSE work. To be carried out by all UiB’s units.
6. Annual review of systematic HSE work
6.1. Organisation
Line Manager reviews the systematic HSE work and reports according to line. If potential for improvement is identified, corrective measures shall be considered and prioritised.
Safety Delegate shall review the systematic HSE work together with the Line Manager.
6.2. Review
The following elements of the systematic HSE work shall be reviewed:
Consider whether HSE goals have been achieved, and set new HSE goals.
Responsibility and distribution of tasks within the HSE work.
HSE action plan.
Results of HSE mapping, such as HSE meetings and HSE rounds, risk assessments and prioritise measures.
Reported non-conformities, near-accidents and accidents.
Ensure that existing routines and plans are appropriate and in compliance with regulations.
Check that new activities/processes are carried out in a safe manner.
Map HSE training needs for the coming year.
Carry out necessary updates of HSE documents.
6.3. Reporting
The University Director requests annual reports of the status of local HSE work:
The Line Manager, in collaboration with the Safety Delegate, completes the annual report form and returns it according to line.
Faculty Directors and Directors of the University Museum of Bergen and the University of Bergen Library with their respective Chief Safety Delegates shall compile an overall HSE report for the unit. The report is reviewed by the Board and forwarded to the University Director.
UiB’s annual HSE report, where local HSE reports are important elements, is reviewed by the University Board. The board uses the report to gather input for decisions governing HSE work at UiB.
6.4 Follow-up
The University Director reviews the local HSE reports and provides necessary feedback, and conducts «a management review» at each faculty / department to be followed up by the local unit and at the faculty / department”.
7. References
Date |
Comment |
Entered by |
|---|---|---|
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Oppdatert tekst i pkt 6.3.og 6.4. |
Mona Viksøy |
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Mindre justeringer i pkt 5., 6.2. og 6.3. |
Mona Viksøy |
Monday 07 January 2019 12:34:08 pm |
Kulepunkt i kap. 6.2 flyttes til kapittel 6.4 |
Olaug Eiksund |
Monday 07 January 2019 12:28:45 pm |
Mindre tekstlige justeringer |
Olaug Eiksund |
Thursday 16 November 2017 12:34:13 pm |
Mindre tekstlige justeringer |
Olaug Eiksund |
Thursday 16 November 2017 11:14:32 am |
Updating chapter 7. |
Olaug Eiksund |
Tuesday 07 November 2017 1:45:58 pm |
Updating chapter 7. |
Olaug Eiksund |
Monday 06 February 2017 10:56:02 am |
Updating url. |
Olaug Eiksund |
Monday 06 February 2017 10:53:45 am |
Updating url. |
Olaug Eiksund |
Monday 15 June 2015 1:17:38 pm |
Updating url. |
Olaug Eiksund |
Tuesday 10 February 2015 8:02:30 am |
Updating url. |
Olaug Eiksund |
Friday 20 June 2014 8:10:49 am |
Updating url. |
Olaug Eiksund |